Personal and work planning in one app
Use separate lists and sections for daily tasks, home projects, side projects, and team work without maintaining different task systems.
Independent tool overview
Superlist at a glance
Superlist is a polished task and list manager that puts personal to-dos, collaborative projects, rich notes, voice capture, and AI meeting follow-up in one cross-platform workspace.
Visit the official Superlist site ↗
- Best for
- Individuals and small teams that want tasks and project notes in one clean workspace
- Platforms
- Web, macOS, iOS, and Android; no native Windows app
- Free plan
- Unlimited tasks and notes with up to 5 private lists, 5 shared lists, and 500 MB storage
- Paid plans
- Basic from $6 per person monthly; Super from $25 per person monthly
- AI tools
- Voice task capture, meeting notes, meeting chat, content generation, and message summarization
- Integrations
- Gmail, Google Calendar, Slack, GitHub, Linear, Microsoft To Do, and email forwarding
- Pricing checked
- August 31, 2026
Overview
What Superlist is
Superlist sits between a conventional to-do app and a lightweight collaborative document tool. A list can mix tasks, subtasks, text, images, and other context, while individual tasks can carry due dates, labels, assignees, attachments, and discussions. That makes it useful for people who want project notes and the resulting actions to live together instead of being split across several apps.
The product supports individual planning and shared work. Today, Inbox, Tasks, Updates, lists, and sections provide different ways to collect and review work, while collaborators can edit shared lists, assign tasks, and discuss them with text or voice messages. It is available on the web, macOS, iOS, and Android; Windows users use the web app because there is no native Windows app.
AI is an optional productivity layer rather than the whole product. The Basic plan includes Talk for turning dictated thoughts into tasks and notes. The Super plan adds unlimited AI meeting notes, chat over meeting notes, Make AI content generation, and AI summaries when turning email or Slack content into tasks. Those outputs can save capture time, but users should still verify generated action items, summaries, names, and dates before relying on them.
Use cases
Who Superlist is best for
The strongest fit depends on the job you need the product to complete, not the size of its feature list.
Projects that need notes and actions together
Mix explanatory text, images, tasks, subtasks, and attachments inside one list instead of linking a task board to a separate document.
Small teams that prefer lightweight collaboration
Share lists, assign work, leave messages, and follow updates without adopting a heavier project-management suite.
Meeting-heavy workflows
Record supported meetings, generate summaries and next actions, then keep the resulting tasks beside the source notes.
Capabilities
Core Superlist features
Rich lists and nested tasks
Lists can combine text, images, tasks, and subtasks, while task detail pages support context, attachments, labels, dates, assignees, and discussion.
Today, Inbox, Tasks, and Updates
Review overdue and due-today work, collect assigned or imported tasks, sort across lists, and follow reminders, mentions, invitations, and team activity.
Shared lists and teams
Invite collaborators by account or link, share lists with a team, assign tasks, and communicate with text or voice messages.
Talk voice capture
Dictate a single task, a set of subtasks, or longer notes and have Superlist structure the spoken input into usable items.
AI meeting notes
On supported Apple devices, capture calls or in-person meetings and generate a transcript, summary, decisions, and proposed next actions.
Make AI and meeting chat
Generate lists or written content from a prompt and ask questions about meeting notes on the Super plan.
Connected task capture
Create or synchronize tasks from services including Gmail, Slack, GitHub, Linear, Microsoft To Do, Google Calendar, and forwarded email.
Cross-device access
Keep lists and tasks synchronized across the web, macOS, iPhone, iPad, Android phones, and Android tablets.
Process
How the Superlist workflow works
Step 1
Create a small list structure
Start with a few durable lists for areas or projects and use sections to separate personal, work, and shared responsibilities.
Step 2
Capture before organizing
Send quick tasks to Inbox, dictate them with Talk, or let connected services create them, then add the right list, assignee, label, and due date.
Step 3
Plan from Today
Review overdue and due-today work alongside Google Calendar events, then choose the realistic set of tasks for the day.
Step 4
Keep project context beside tasks
Add notes, files, decisions, and subtasks inside the list or task detail instead of moving context to a disconnected document.
Step 5
Review AI-created work
Check voice transcriptions, email or Slack summaries, meeting decisions, owners, and deadlines before sharing or treating them as authoritative.
Cost
Superlist pricing and free plan
Superlist has three current plans priced per person. Paying yearly lowers Basic to about $5 per month and Super to about $21 per month. A former Pro plan remains available only to existing subscribers and is no longer sold.
Free
$0
Core personal task management and limited sharing.
- Up to 5 private lists and 5 shared lists
- Up to 5 people in shared lists
- Unlimited tasks and notes
- 25 MB file uploads and 500 MB total storage
- Web, macOS, iOS, and Android access
Basic
$6 per person/month or $59 per person/year
Unlimited organization, integrations, and voice capture for individuals or teams.
- Unlimited private lists, sublists, and shared lists
- Unlimited team members; paid team pricing applies per member
- Access to all listed integrations
- Talk AI voice input
- 100 MB file uploads and 25 GB total storage
Super
$25 per person/month or $249 per person/year
The full AI layer for meetings, content generation, and connected-message summaries.
- Everything in Basic
- Unlimited AI meeting notes
- Unlimited AI chat with meeting notes
- Make AI content generation
- AI email and Slack task summarization
Pricing checked . Check current pricing at the source ↗
Assessment
Superlist strengths and limitations
Where it stands out
- Combines task management and rich project notes without the setup overhead of a full workspace builder
- Clean cross-platform experience for both personal and collaborative work
- Unlimited tasks and notes are included even on the free plan
- Useful capture paths from voice, email, Slack, calendars, developer tools, and forwarded messages
- AI meeting outputs can remain connected to actionable tasks instead of becoming isolated transcripts
What to consider
- The free plan is limited to five private and five shared lists, so active users may reach the paid threshold quickly
- Paid team subscriptions are charged per member, making the Super plan expensive for larger groups
- There is no native Windows app; Windows users must work in the browser
- Meeting Notes require macOS 14 or newer or the iOS app, which excludes some devices and workflows
- AI transcripts, summaries, generated tasks, and inferred owners or dates can be incomplete or wrong and require review
- Task search matches titles rather than task descriptions, which can make older context harder to retrieve
- Shared-list collaborators receive broad editing privileges, so teams that need granular roles or approval controls should test permissions carefully
- AI and integration workflows send relevant data to outside service providers; organizations handling sensitive material should review Superlist's privacy policy and request its DPA before rollout
Compare
Superlist alternatives
The right alternative depends on the specific output, workflow, controls and budget your project requires.
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Superlist FAQs
What is Superlist?
Superlist is a task, list, and lightweight project-notes app for individuals and teams. It combines rich lists, tasks, due dates, labels, files, collaboration, integrations, voice capture, and optional AI meeting features.
Is Superlist free?
Yes. The Free plan includes unlimited tasks and notes, up to five private lists, five shared lists with up to five people, 25 MB uploads, 500 MB total storage, and access on supported platforms.
How much does Superlist cost?
As checked on August 31, 2026, Basic costs $6 per person monthly or $59 yearly, while Super costs $25 per person monthly or $249 yearly. Team subscriptions multiply the selected per-person price by the number of members.
What happened to the Superlist Pro plan?
Pro is a legacy plan that is no longer available to new buyers. Existing Pro subscribers can retain it, while new customers choose Free, Basic, or Super.
Does Superlist have a Windows app?
No native Windows app is currently listed. Windows users can use the full web app, while native apps are available for macOS, iOS, and Android.
Which Superlist plan includes AI?
Basic includes Talk AI voice input. Super adds unlimited AI meeting notes, unlimited chat with meeting notes, Make AI generation, and AI summarization for email and Slack task capture.
Which services integrate with Superlist?
Official help documentation lists Gmail, Google Calendar, Slack, GitHub, Linear, Microsoft To Do, and email forwarding. Integrations are included with paid plans.
Does Superlist use voice data to train AI?
Superlist's voice-assistant privacy documentation says content is private and not shared or used for training. Its broader privacy policy also identifies outside processors including Google Gemini, OpenAI, and Deepgram, so teams should review the current policy and data-processing terms for their exact use case.
Can Superlist take meeting notes?
Yes. On supported macOS and iOS devices, Superlist can capture meetings, create transcripts and summaries, and extract proposed next actions. Users should verify the output before distributing it or assigning work.
Is Superlist a replacement for enterprise project management?
It can replace a lightweight task and project-notes stack for individuals or smaller teams. Organizations that need advanced reporting, dependencies, workload planning, granular permissions, or formal approval workflows should test those requirements before switching.
Bottom line
Our Superlist verdict
Superlist is a strong fit for people who want the simplicity of a task app with enough document context and collaboration to run real projects. The free plan is useful for a genuine trial, and Basic is the sensible upgrade for unlimited lists, integrations, and voice capture. Super is best reserved for users who will repeatedly use meeting notes and the broader AI layer. Test search, permissions, Windows access, and AI accuracy against your workflow before moving a larger team.
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