Protecting deep-work time
Set a weekly Focus Time target and let Reclaim find and defend workable blocks around meetings.
Independent tool overview
Reclaim AI at a glance
Reclaim AI is an intelligent scheduling assistant that works on top of Google Calendar and Microsoft Outlook to make room for focus time, habits, tasks, breaks, and flexible meetings.
Visit the official Reclaim AI site ↗
- Best for
- Individuals and teams whose priorities compete for calendar space
- Calendar support
- Google Calendar and Microsoft Outlook
- Free plan
- Yes, for one user
- Starting paid price
- $10 per seat/month on the public pricing page
- Owner
- Dropbox
- Last reviewed
- August 29, 2026
Overview
What Reclaim AI is
Reclaim AI is best understood as an automation layer for an existing work calendar, not a replacement calendar. It continuously looks for open time and places flexible blocks around fixed events according to the priorities, hours, and rules you set.
The product can defend weekly Focus Time, schedule recurring Habits, add Buffer Time after calls, place Tasks before their due dates, and automatically move flexible Smart Meetings when conflicts arise. Scheduling Links handle external booking, while Calendar Sync helps prevent double-booking across multiple calendars.
Reclaim supports both Google Calendar and Microsoft Outlook. It was acquired by Dropbox in August 2024 and continues to operate as a standalone scheduling product with active development.
Use cases
Who Reclaim AI is best for
The strongest fit depends on the job you need the product to complete, not the size of its feature list.
Making recurring routines happen
Use Habits for exercise, planning, learning, or other recurring activities that can move within defined windows.
Coordinating flexible team meetings
Smart Meetings monitor conflicts and can reschedule lower-priority recurring meetings without rebuilding every invite by hand.
Managing several calendars
Calendar Sync can copy or block availability between connected work and personal calendars to reduce double-booking.
Capabilities
Core Reclaim AI features
AI scheduling agents
Specialized agents optimize Focus Time, Habits, Buffer Time, Smart Meetings, and meeting quality based on your calendar rules.
Tasks and recommendations
Schedule task work before deadlines and turn meeting action items into recommended tasks instead of leaving them outside the calendar.
Smart Meetings
Flexible recurring meetings can monitor attendance and conflicts, then move to a better time when the schedule changes.
Scheduling Links
Share bookable availability with priority, duration, timing, and attendee rules instead of exposing every open slot equally.
Calendar Sync
Keep availability coordinated across connected Google and Outlook calendars while controlling the event details that other calendars can see.
Work-tool integrations
Paid plans expand integrations beyond Google Tasks, Slack, Zoom, and Google Meet to tools including Todoist, Asana, ClickUp, Jira, and Linear.
Process
How the Reclaim AI workflow works
Step 1
Connect the calendars that matter
Choose a primary Google or Outlook calendar, then add other calendars whose events should affect your availability.
Step 2
Define scheduling guardrails
Set work hours, preferred windows, priorities, privacy settings, and how aggressively each type of event may move.
Step 3
Add flexible priorities
Create Focus Time goals, Habits, Tasks, buffers, or Smart Meetings with deadlines and scheduling windows.
Step 4
Review the proposed week
Use the Planner or your normal calendar to lock, move, edit, or remove blocks that do not match your real priorities.
Step 5
Tune the rules
Adjust priorities and hours when Reclaim repeatedly chooses inconvenient times; the automation is only as useful as its constraints.
Cost
Reclaim AI pricing and free plan
Reclaim offers a single-user free plan and per-seat paid plans. The public page lists monthly per-seat prices and offers lower effective pricing for annual commitments; exact checkout totals can vary with billing cadence and team add-ons.
Lite
Free
Calendar basics for one user.
- 5 AI agents
- 1-week scheduling range
- 1 Calendar Sync
- 1 Scheduling Link
- Limited integrations
Starter
$10 per seat/month
For individuals or teams of up to 10 that need more scheduling capacity.
- 10 AI agents per seat
- 8-week scheduling range
- 3 Calendar Syncs
- 3 Scheduling Links
- Unlimited standard integrations
Business
$15 per seat/month
For teams of up to 100 that need broader automation and team controls.
- 100 AI agents per seat
- 12-week scheduling range
- Expanded team features
- Advanced scheduling controls
Enterprise
$22 per seat/month
For organizations with more than 100 seats and enterprise administration needs.
- Unlimited AI agents per seat
- Unlimited Calendar Syncs and Scheduling Links
- Webhooks
- SSO and SCIM
- Enterprise support and security
Pricing checked . Check current pricing at the source ↗
Assessment
Reclaim AI strengths and limitations
Where it stands out
- Turns priorities into protected calendar time instead of another task list to check
- Works with both Google Calendar and Outlook rather than requiring a separate calendar
- Flexible blocks can move as meetings and deadlines change
- Useful free plan for testing the core scheduling approach
- Combines time blocking, booking links, calendar sync, and team meeting optimization
What to consider
- Automatic rescheduling can feel unpredictable until priorities, work hours, and lock rules are tuned carefully
- It complements task and project-management systems but does not replace their ownership, dependencies, or reporting workflows
- Apple Calendar is not natively supported at the same level; iCloud calendars must be shared through Google or Outlook and may sync slowly
- The service requires broad calendar access, so organizations should review privacy, event-detail, and retention settings before rollout
- Team-wide value depends on consistent setup; poorly configured rules can create meeting churn instead of reducing it
Compare
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The right alternative depends on the specific output, workflow, controls and budget your project requires.
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Notion AI
Choose Notion AI if your priority is combining documents, knowledge, databases, and project planning in one workspace.
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Reclaim AI FAQs
What does Reclaim AI do?
Reclaim automatically schedules flexible priorities such as focus time, habits, tasks, breaks, and movable meetings around fixed events in your Google or Outlook calendar.
Does Reclaim replace Google Calendar or Outlook?
No. Google Calendar or Outlook remains the source of truth, while Reclaim adds scheduling rules, automation, planning, and calendar-sync features on top.
Is Reclaim AI free?
Yes. The Lite plan is free for one user, with limits on scheduling range, Calendar Syncs, Scheduling Links, integrations, and AI agents. Paid plans increase those limits and add team features.
Does Reclaim work with Outlook?
Yes. Reclaim officially supports both Microsoft Outlook Calendar and Google Calendar. Some workflows and add-ons differ by calendar provider, so Outlook teams should review the current integration notes before a broad rollout.
Can Reclaim schedule tasks from other apps?
Yes. Reclaim supports task integrations including Google Tasks on the free plan and tools such as Todoist, Asana, ClickUp, Jira, and Linear on paid plans.
Who owns Reclaim AI?
Dropbox acquired Reclaim AI in August 2024. Reclaim continues to run as an active scheduling product.
Bottom line
Our Reclaim AI verdict
Reclaim is a strong choice for people who know what should receive time but struggle to keep that time protected as the week changes. Its real advantage is adaptive time blocking across focus work, routines, tasks, and meetings. Start with a limited calendar and conservative rules, then expand only after its scheduling decisions match how you actually work.
Visit Reclaim AI website ↗Similar Project Management Tools
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