Relationship-driven professionals
Maintain context, open commitments, and follow-up ideas across clients, partners, candidates, and collaborators.
Independent tool overview
Groupthink at a glance
Groupthink is a personal CRM that turns meetings, notes, calendars, and follow-ups into a living record of each professional relationship.
Visit the official Groupthink site ↗
- Product type
- Personal CRM and meeting intelligence
- Meeting platforms
- Zoom, Google Meet, and Microsoft Teams
- Private capture
- Mac and Windows desktop apps
- Calendars
- Google and Outlook
- Trial
- 30 days, no credit card
Overview
What Groupthink is
Groupthink has grown beyond its earlier meeting-notes positioning into a relationship-centered personal CRM. It can capture calls through a visible meeting bot or a private desktop app, then attach transcripts, recaps, decisions, and commitments to the people involved rather than leaving them in an isolated meeting archive.
The current product also combines multi-calendar scheduling, relationship timelines, suggested next moves, follow-up drafting, and a review layer that separates inferred facts from user-confirmed information. An MCP integration can expose the record and selected meeting actions to compatible assistants such as Claude Desktop, Claude Code, and Cursor.
Use cases
Who Groupthink is best for
The strongest fit depends on the job you need the product to complete, not the size of its feature list.
Meeting-heavy operators
Turn calls into transcripts, recaps, attributed action items, and person-level timelines without maintaining separate notes.
Multi-calendar users
Calculate availability across work and personal calendars while masking event details between accounts.
AI-native workflows
Query relationship context and selected meeting records from compatible assistants through Groupthink's MCP server.
Capabilities
Core Groupthink features
Person-level relationship record
Organizes meetings, notes, bookings, and open threads around each person in a chronological timeline.
Relationship intelligence
Summarizes where a relationship stands and suggests a next move while keeping inferred information separate from user-confirmed facts.
Meeting capture
A visible notetaker can join Zoom, Meet, and Teams calls to produce transcripts, recaps, and attributed actions.
Private desktop capture
Records from the user's own Mac or Windows computer without adding a bot participant to the meeting.
On-screen context
The desktop app can read text from one user-selected window so material shown during a meeting can appear in the recap.
Commitment tracking
Collects promises and action items by meeting, person, project, or due date and links them back to the source conversation.
Scheduling and availability
Creates booking links or copyable time options using availability across multiple Google and Outlook calendars.
Follow-up drafts
Uses relationship context to prepare an editable email in the user's mail client; Groupthink says it does not send the message automatically.
MCP server
Lets compatible AI assistants read or write relationship notes and perform authorized live-meeting actions through a documented tool set.
Process
How the Groupthink workflow works
Step 1
Connect the record
Create an account, connect relevant calendars, and choose which meeting and relationship inputs to use.
Step 2
Choose a capture method
Use the visible notetaker, private desktop capture, a manual note, or a forwarded recap from another service.
Step 3
Review the recap
Correct speaker names, inspect the transcript, confirm action items, and distinguish verified facts from suggestions.
Step 4
Prepare for the next interaction
Open a person's timeline to see the relationship arc, unresolved commitments, and relevant history before meeting again.
Step 5
Act deliberately
Edit a suggested follow-up, route commitments into the right workflow, and confirm the context before sending or assigning anything.
Cost
Groupthink pricing and free plan
Groupthink offers every feature for 30 days without a credit card, followed by one $15-per-month individual plan. Volume and enterprise pricing are available by contacting the company.
Free trial
$0 for 30 days
Full feature access without a credit card during the trial period.
- Pre-meeting overviews
- Transcripts and recaps
- Meeting bot and private desktop capture
- Relationship intelligence
- Calendar integration
- iOS and Android apps
Unlimited
$15/month
Ongoing individual access after the trial.
- Unlimited meetings
- Unlimited meeting length
- Unlimited recording storage
- Unlimited AI chat questions
- No long-term contract listed
Teams and enterprise
Contact for pricing
Volume pricing for organizations that need a larger deployment.
- Available through the Groupthink team
- Requirements and terms are quoted separately
Pricing checked . Check current pricing at the source ↗
Assessment
Groupthink strengths and limitations
Where it stands out
- Builds cumulative context around people instead of treating every meeting as an isolated file
- Supports both visible-bot and private desktop capture methods
- Combines scheduling, meeting memory, action tracking, and follow-up preparation
- Makes AI-inferred relationship facts reviewable before they become trusted record
- Straightforward individual pricing with a full-feature no-card trial
- MCP access can bring relationship context into existing AI-assisted workflows
What to consider
- There is no ongoing free plan after the 30-day trial
- Relationship summaries and suggested next moves are AI interpretations that require human judgment
- Meeting capture requires appropriate notice and consent under workplace policy and applicable law
- The product centralizes sensitive transcripts, relationship notes, calendars, and commitments in one service
- On-screen capture sends extracted text from the selected window to Groupthink, even though screenshots remain local
- Live-meeting MCP actions such as speaking or sending chat can create real external effects and should be used with clear controls
Compare
Groupthink alternatives
The right alternative depends on the specific output, workflow, controls and budget your project requires.
Project Management
Granola
A meeting-notes-first alternative centered on enhancing a user's own notes without a visible meeting bot.
Explore Granola →Project Management
Otter.ai
A mature transcription and meeting-assistant option with broad capture and collaboration workflows.
Explore Otter.ai →Business Operations
Fireflies AI
A meeting intelligence platform with transcription, summaries, search, and business integrations.
Explore Fireflies AI →Project Management
Fathom
A focused meeting recorder and summarizer for users who prioritize quick call notes over a personal CRM.
Explore Fathom →Questions
Groupthink FAQs
What is Groupthink?
Groupthink is a personal CRM and meeting-intelligence service that organizes interactions, notes, action items, scheduling, and relationship context around individual people.
How much does Groupthink cost?
The current individual plan is $15 per month after a 30-day full-feature trial that does not require a credit card.
Does Groupthink have a free plan?
It offers a 30-day free trial, but the current pricing page does not list a permanent free tier.
Does Groupthink join meetings as a bot?
It can. Users may instead choose private capture through the desktop app, depending on their workflow and meeting requirements.
Which meeting platforms does Groupthink support?
Its current pricing and documentation list Zoom, Google Meet, Microsoft Teams, phone calls, and in-person meetings, with Google and Outlook calendar integration.
Can Groupthink work with Claude or Cursor?
Yes. Its MCP server can expose relationship and meeting tools to compatible assistants, including Claude Desktop, Claude Code, and Cursor.
Does Groupthink send follow-up emails automatically?
The company says its draft action opens a prepared email in the user's mail client and does not send it automatically.
Bottom line
Our Groupthink verdict
Groupthink is differentiated by treating meeting memory as relationship infrastructure rather than just transcription. It is particularly attractive for independent professionals with many recurring relationships, though users should apply careful consent, privacy, and human-review practices because the product holds unusually sensitive context.
Visit Groupthink website ↗Similar Project Management Tools
View all Project Management AI tools →
Questflow AI Finance Agent
An AI-powered platform to automate cross-platform tasks.
Aboard
When organization meets collaboration, Aboard streamlines your workflow.
Project Manager Buddy GPT
Your project management companion for successful projects.
Collato
Collato: Transform meeting content into actionable documentation.
AI training for the future of work.
Get access to all our AI courses, hundreds of real-world AI use cases, live expert-led workshops, an exclusive network of AI early adopters, and more.
AI Courses
Get unlimited access to all of our current & upcoming industry-specific AI courses for the duration of your subscription.
Daily Guides
To keep up with the rapid pace of AI, our team publishes AI implementation guides daily. Our library contains 300+ practical use cases to automate real-world work.
Workshops
Join weekly, live, interactive sessions with industry leaders who are at the forefront of AI for hands-on implementation guidance and exclusive insights.
Community
Network with an exclusive community of AI-first professionals who are working smarter with AI. Learn how early adopters are using AI in their work and businesses.